Effective emergency responses include
Prevention, Preparation, Response and
The following information is shared to
help parents understand the prevention and preparation
initiatives that are in place to keep Hanover students
and employees safe, how schools respond during and after
an emergency, and how parents can play a vital role in
addition to traditional fire and tornado drills,
HCPS works proactively with the Hanover Sheriff’s
Office, the Ashland Police Department, Hanover Fire
and EMS, and other human services agencies on behalf
of the safety of our students and staff. In the
late 1990s, a Seven-Point Safety Offense was
designed to eliminate violence in schools and
support security on school property. For more
information about the Seven-Point Safety Offense,
Each school has a
plan in place to manage emergencies that may arise.
Plans are developed with input from the Hanover
Sheriff’s Office and other law enforcement agencies,
Hanover Fire and EMS, and other human services
agencies as appropriate to the kind of emergency
Depending upon the situation, the plan may include
evacuation of students and staff to another location
or locking down the building and not allowing
students to leave their classroom. Under these
conditions, only authorized personnel will be
allowed entrance to the school.
Like fire and tornado drills, intruder drills have
been added to school emergency management plans.
These drills allow students and staff members to
practice effective responses to unauthorized
intruders on school property.
There may be times
when parent volunteers may be enlisted to provide
assistance with security in the schools (i.e.,
monitoring entrances and exits; welcoming visitors
and providing visitors badges, etc.). Individual
schools will coordinate volunteer efforts along
For several important reasons, many
specific details about response plans are not shared
publicly. However, it is important for parents to
understand the following:
Safety is the priority for staff at the school when
an emergency is unfolding. Staff members and first
responders will be focused on managing the emergency
and taking care of the students.
soon as accurate information is available, it will
be shared with parents as follows:
Parents of individual students directly
involved in the event
Parents of students indirectly involved
in the event
School Board and staff
Local media as appropriate
Information will be shared using one or more of the
Individual contact with parents of
students directly involved in an emergency
Letter from principal
The district Web site
The school district understands the
anxiety that parents feel when there is potential danger
to children. Probably the most difficult, but very
important way that parents can assist schools in
responding effectively to emergencies, is NOT to call or
come to the school during an emergency.
Telephone lines will be needed for emergency
In the case of an intruder or other terrorist
activity, schools will be locked down and only authorized
personnel will be permitted to enter or exit buildings.
The Hanover Sheriff’s Office or Virginia
State Police may block access roads.
Information about how and where to connect
with your child will be provided as soon as possible
through the e-mail connection, the Web site,
TV99, and local media.
School counselors and other human
services professionals will be available to work with
individuals and groups of students who may need help
working through fear or grief following such an event.
Following the emergency, school leaders,
teachers, students, parent representatives and other
community partners will review and evaluate the lessons
Adjustments to school security measures
and emergency response plans will be recommended as
appropriate and will become part of the prevention
efforts of the school district.
<Click here> for information about
Alert Levels and Field Trips.